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School districts (districts) must request an indirect cost rate each year by completing and submitting theÌýIndirect Cost Rate Proposal (ICRP) Additional Costs Workbook (ACW). The submission deadline isÌýJanuary 19, 2024.Ìý

*Note:ÌýCharter school guidance will be provided in a separate communication next spring.Ìý

The submission of theÌýICRP ACWÌýserves as the district’s request for an indirect cost rate. Rates will be calculatedÌýonlyÌýfor districts that timely submit a completed ICRP ACW.Ìý

PEIMS DataÌý

In the completed ICRP ACW, the district is required to provide approximately 10% of the data necessary to complete the ICRP. The remaining 90% of the required data are drawn from the district’s certified Public Education Information Management System (PEIMS) data.Ìý

The Ë¿¹ÏÊÓƵ (TEA) will populate a full ICRP by merging PEIMS data with the district’s submitted data. TEA will then provide the completed ICRP for review and certification by the district. Information regarding the review and certification process for the complete ICRP will be provided to districts in spring 2024.Ìý

Completing and Submitting the ICRP ACWÌý

The ICRP ACW is available from theÌýIndirect Cost RatesÌýpage of the TEA website or from the secure Grants and Federal Fiscal Compliance (GFFC) Reports and Data Collections application accessible through the Ë¿¹ÏÊÓƵ Login ().Ìý

The current ICRP ACW includes the following worksheets: District Information,; Checklist,; Organizational Chart Sample,; Organizational Chart,; and Additional Costs fiscal year (FY) 2023 for school year 2022–2023 only. No analysis or classification of costs by the district will be required.Ìý

For districts that submitted the ICRP ACW last year to receive an indirect cost rate in 2023– 2024, the two previous years of financial data (2020–2021 and 2021–2022) will be carried forward from last year’s submission when TEA creates the ICRP.Ìý

Instructions for completing the ICRP ACW are available on theÌýIndirect Cost RatesÌýwebpage. Once the ICRP ACW is completed, submit the ICRP ACW through the secure GFFC Report and Data Collections application inÌýÌýThe Instructions document includes step-by-step upload instructions.Ìý

If your district did not request rates for the 2023–2024 school year, or if this is the first time your district is submitting an ICRP ACW, you must also submit the additional year(s) of financial data. If this is the case, please contact the Federal Fiscal Compliance and Reporting Division atÌýcompliance@tea.texas.govÌýfor further instructions and additional forms.Ìý

2024–2025 Indirect Cost Rates TimelineÌý

The following table lists milestones for the indirect cost rates request process:

ICRP ACW TrainingÌý

The Federal Fiscal Compliance and Reporting Division will provide online training opportunities via Zoom for districts interested in learning more about completing the request for indirect cost rates for 2024–2025.Ìý

Once scheduled, training sessions will be announced via GovDelivery. To sign up for bulletins, visit theÌýÌýpage of the TEA website and select the Grants option when prompted.

Resources

Please refer to theÌýIndirect Cost RatesÌýpage of the TEA website for further information and additional resources regarding indirect cost rates.

For Further InformationÌý

If you have questions about the indirect cost rates process and/or theÌýICRP ACW, please emailÌýcompliance@tea.texas.gov.

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