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An Admission, Review, and Dismissal (ARD) committee or 504 committee determines if a student requires AIM. A student’s specific need for AIM is included in their individualized education plan (IEP) or 504 plan. LEAs should maintain accurate AIM records at the local level; do not send confidential student information to TEA. Before submitting an AIM requisition, LEAs will certify that the material is for an eligible student during the requisition process.

The following instructional material formats are available in EMAT for requisitions:  ��

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• Large print ��
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• �پ������ٲ��� ��

Please note that any digital instructional material available in EMAT for AIM requisition is the same instructional material provided by the publisher for any student. If you already have the digital version from the publisher, it is accessible. ��

If an accessible version of a specific item is not available in EMAT, submit a  for assistance.��

LEAs may request a second set of AIM for a student to have a copy at school and home.  The second set of AIM is provided at no cost to an LEA; however, it is important to keep documentation of AIM checkouts since the (non-consumable) materials will need to be returned after use. ��

Teachers with visual impairments can also order accessible formats of state-adopted or SBOE-approved teacher editions at no cost to an LEA.��

• To request accessible versions of state-adopted or state-approved teacher editions, fill out a Requisition for Braille or Large Print Materials for Educators (�ʶٹ�). ��
• To request braille-ready format (BRF) files, fill out a Requisition for Braille Ready Format Files (�ʶٹ�).��

Please note that an order of teacher edition AIM can take months to produce, so be sure to order with as much time available as possible. ��

• �ճ��  contains information on more than 240,000 titles in accessible formats, including braille, large print, sound recordings, and electronic files. LEAs can use TIMA funds or IDEA part B funds to purchase materials from American Printing House for the Blind. ��
• is an accessible online library with more than 900,000 titles and offers free memberships to schools and qualifying students through an award from the U.S. Department of Education Office of Special Education Programs. ��
• offers more than 80,000 human-narrated audiobooks that can be downloaded and accessed with various mainstream and assistive technology devices. Through a contract with TEA, Learning Ally offers free memberships to Texas K–12 public and charter schools with qualifying students. ��

Use the following instructions to return non-consumable AIM:

1. Make sure sets are complete; ensure there are no missing volumes for every product. If a set is incomplete, follow the steps for damaged or missing items.��

2. Package��the instructional materials in boxes and number each box (e.g., 1 of 20, 2 of 20, 3 of 20). When packing, wait to seal box number one until the packing list is added at the end. When all boxes are packed, ensure they are securely taped.��

3. Create packing list, shipping label(s), and weigh each box. Use the following steps to create the packing list and shipping label(s) in EMAT:��

1. On the district start page, click Ship to STRC.��The system will display all titles eligible for shipment. Items are displayed in multiple list code (MLC) order.��
2. Select the box to the left of the MLC for the materials being returned. This opens the Quantity to Ship��field. Enter the quantity of instructional materials being returned. Note that the quantity entered should not exceed the “Available Quantity.”
3. Repeat step 2��until all items that need to be returned��have appeared on the screen.��
4. Click Save Work.
5. To submit the list, click Ready to Ship to STRC.

4. Choose a shipping method and print the label(s).��

For shipments weighing 150 pounds or less:

1. Choose Click when Total Weight<=150 lbs.
2. Enter box count and weights.
3. Click OK.
4. On the next screen, click Get FedEx Labels��to print the shipping label(s) for FedEx shipments.��

Shipments weighing more than 150 pounds:

1. Choose Click when Total Weight>150 lbs.
2. Enter the total number of boxes to be shipped and the total weight of the shipment.
3. Click OK.

5. Print the packing list and place it in the box by clicking Packing List to print. Ensure the packing list is included in the first box of your shipment.

6. Arrange to have materials picked up by the shipping carrier.��

For shipments weighing 150 pounds or less:

• Call 1-800-463-3339. To ensure correct billing, reference the TEA AIM account. Refer to EMAT for the current account number.��

Shipments weighing more than 150 pounds:

• Email Brenda Navarrete (brenda.navarrete@esc20.net) and copy Susan Moravec (susan.moravec@esc20.net) at the STRC to schedule shipment.
  • Include the number of boxes, the total weight, the dimensions, and the address the shipment will need to be picked up from in the email. Attach an electronic copy of the packing list to the email.��

Some large-print items are considered consumable and do not need to be returned. To find out if an item is consumable, log into EMAT, go to the district start page, and follow these steps:��

1. Click Reports.��
2. Click Item Search��and enter the ISBN without dashes or spaces.��
3. Click the Item Details��icon that appears next to the large-print title.��
4. Scroll down to see which components are marked as consumables. Note: If an entire title is marked as consumable, it will be removed from the LEA’s inventory at the end of the school year.��

Out-of-adoption materials are not listed in the LEA’s AIM inventory and do not need to be returned. View the list of currently adopted/approved materials in the ; any materials not included on the Adoption Bulletin are considered out-of-adoption.��LEAs may now donate, recycle, or maintain possession of any out-of-adoption AIM.

Please note that any AIM titles from Proclamation 2014 or Proclamation 2015 that are not being used by a student must be shipped back to the STRC.��

When state-owned materials are lost, destroyed, or irreparably damaged, the LEA is responsible for the cost of replacing the materials. Login to EMAT and use the following steps to report the lost, destroyed, or irreparably damaged instructional materials:��

1. Click Report Lost/Damaged/Destroyed.
2. Click TEX-009 Lost or Damaged AIM.
3. Enter the volume(s) information, click Save��and Submit
4. Print an invoice and mail it��with the necessary payments to TEA.��

After payment is received, the AIM will be removed from the LEA’s inventory. If needed, replacement volumes will be ordered and sent directly to the LEA.